Education, Networking, and New Connections in Big Sky Country!
The 2018 Region VI and VII Program Committee is pleased to announce the call for proposals for our Regional Meeting that will take place October 7th – 10th in Billings, Montana. This will be the first time we will host our meeting in the State of Montana, and we look forward to reconnecting and networking with our colleagues in Big Sky Country as we gather to share in training opportunities and professional development, as well as to examine emerging issues in research administration.
Proposals for concurrent sessions, workshops, and discussion session are invited from NCURA members for any of the program tracks. We are also accepting submissions from members who would like to present for a session or workshop.
Deadline for Submission: Tuesday, May 29th, 2018
Click here to submit a session proposal:
Click here to submit your name and information as a session presenter:
About Billings, Montana:
Billings is the most populated city in the State of Montana. It has direct flights from Denver, Salt Lake City, Portland, Seattle, and Las Vegas. Weather is expected to be mild in the beginning of October when we visit.
More information on things to do in Billings and nearby areas can be found at www.VisitBillings.com
About Doubletree Billings:
The Doubletree Billings is located in the center of downtown Billings. At 21 stories tall, it is the tallest brick and mortar building in the state of Montana, with ample space to host our meeting. There are restaurants, coffee shops, shopping and libation all within a few blocks’ walking distance of the hotel. The conference rate for hotel rooms at the Doubletree will be $129/night.
More information to come in the coming months as we roll out registration and the program!
Program Track Descriptions:
Human Capital/Professional Development. Topics may include: career development; human resources; workplace environment and relations management; personal growth and development; leadership; quality of life development; self-assessment; supervisor/staff relations; industrial/workplace psychology; succession planning; onboarding; training; getting involved in the larger research administration community.
Pre-Award: Sponsored Program Administration, Subawards. Topics may include: pre-award management activities at the central office; proposal development and assessment; research proposal review, endorsement and submission; management of specialized programs, e.g. clinical trials; non clinical, transition/transformation of programs to new stages in research; role of research administration in institutional policy formation. review and understanding of terms and conditions; Uniform Guidance regulations; federal regulatory requirements for pre-award; role of research administration in institutional policy development; announcement review; management of specialized programs, e.g. clinical trials, program/center grants.
Post-Award: Financial Management & Accounting. Topics may include: cost accounting; auditing; OMB and Uniform Guidance requirements for universities, hospitals, private sector; matching funds issues/cost sharing; financial conflict of interest issues; facilities and administration (F&A) costs; procurement and purchasing; salaries, compensation, honoraria; and travel allocability and allowability; working with sponsoring agencies and subrecipient monitoring.
Departmental Administration. Topics may include: proposal development and preparation including announcement review, budget development, institutional routing; direct working relationships with and support to faculty, financial accounting and management of the research funds;. onboarding and guiding new faculty; providing “first-line” support and being point of contact to internal (PI’s, staff, central office, other institutional offices, etc.) and external constituents on behalf of the PI/Study Team.
eRA, Systems Management and Operations. Topics may include: Electronic Research Administration and Information Technology systems, strategic planning and mission development and compliance; facilities management; effective use of technology and solutions; lessons learned in the roll out of new systems; metrics and reporting. This track may have sessions that address topics from departmental, central, and institutional perspectives.
Predominantly Undergraduate Institutions (PUI). Track is geared toward research administrators at two-year, four-year, masters-level, and small doctoral colleges and universities that grant baccalaureate degrees, or provide programs of instruction for students pursuing such degrees with institutional transfers (e.g., two-year schools), where undergraduate enrollment exceeds graduate enrollment, and no more than 10 Ph.D. or D.Sc. degrees are awarded per year. Topics may include: research administration in a teaching focused environment; programs that are unique to or aimed at PUIs; issues that are unique to organizations for whom research/sponsored projects are not mission critical. This track may have sessions that address topics from departmental, central, and institutional perspectives, as at many PUIs, the roles reside in a single unit.
Compliance. Topics may include: human subjects research; animal subjects research; stem cell research; occupational safety and health, environmental and biosafety hazards; peer review; mentor/trainee responsibility and development; publications; collaborative research ethics; scientific misconduct; standards for the responsible conduct of research; and research ethics education programs, curricula, requirements, and approaches; export control compliance; conflict of interest; data security.
Sponsors/Federal Agencies. Topics may include: Federal agency updates; defining roles and responsibilities between sponsors, grantors, awardees; private sector sponsors; technology, foundations; state sponsorship issues; new initiatives in research; international agency relations; working with program officer leadership; and agency-specific programs and rules.
Contracting & Working with Industry. Topics may include: contract negotiation and monitoring, including for sponsored research, material transfer, and unfunded collaborations, confidentiality agreements, intellectual property, institutional policies and procedures pertaining to contracts, updates, and analysis of problems that may arise in these areas.
Call for Nominations
Dear Region VI Members,
This year, our region will be holding elections for five regional leadership positions—Chair-Elect, Secretary-Elect, Treasurer-Elect, Regional Advisory Committee At-Large member and National Board of Director’s Member. We are looking for dedicated and exceptional regional volunteers and leaders to fill each of these roles!
The Chair and Secretary positions involve a two year commitment comprised of one year in the elect position and the following year as the incumbent. In addition, the Chair position includes a third year as Immediate Past Chair following service as Chair. The Treasurer position involves a three year commitment comprised of one year in the elect position and two years as the incumbent. Regional Advisory Committee members and the National Board of Directors members serve for two years. Descriptions for each position can be found below.
Please consider nominating yourself or a qualified colleague who would be willing to serve the region in one of these open positions. The nomination form can be found online here: https://goo.gl/forms/LHSDJSvqaZssTO5l2 .
Nominations will need to include the completed online nomination form, nominee resume and any letter(s) of recommendation (submitted separately as attachments via e-mail to NCURAregionVI@gmail.com).
The closing date for nominations is Monday, May 21, 2018.
Thank you on behalf of the Region VI Nominating Committee!
Derek Brown (Washington State University)
Kim Eudy (University of Southern California)
Nancy Lewis (University of California, Irvine)
Rosemary Madnick (University of Alaska Fairbanks)
Lisa Wottrich (SRI International)
The Regional Chair serves Region VI as its chief executive officer for a period of one year, beginning January 1 of the year following election, and reports to the membership and the National Board of Directors. The Region VI Chair shall be responsible for planning the regional meeting each year, calling meetings, establishing ad hoc committees, appointing committee members, and performing other duties as required in directing the activities of the region.
The Region VI and VII Chairs shall share joint responsibility for planning the regional meeting, including all logistics such as site selection, negotiation of the hotel/conference center contract, and developing the meeting program.
The Regional Chair, at the conclusion of the term of office, shall serve as Immediate Past Chair on the Regional Advisory Committee.
The Chair-Elect serves Region VI for a period of one year, beginning January 1 of the year following election, and shall assume the duties of the Regional Chair in his/her absence. The Chair-Elect reports to the Region VI Chair. The Chair-Elect shall assume the office of Regional Chair at the expiration of the Chair-Elect's term of office, or upon the death, recall, or resignation of the Regional Chair.
The Chair-Elect shall assist the Regional Chair, as requested, in directing the activities of the region.
The Secretary serves Region VI for a period of one year, beginning January 1 of the year following election, and shall report to the Region VI Chair. The Secretary shall be responsible for taking and distributing minutes of regional business meetings, maintaining the official membership roster of the region, and making appropriate reports at regional meetings. The Secretary will also be responsible for assisting with Regional Meeting logistics.
The Secretary-Elect shall serve the Region for one year beginning January 1 of the year following election, and shall report to the Regional Secretary. The Secretary-Elect shall assist the Regional Secretary, as requested, in fulfilling his/her responsibilities so as to ensure continuity and a smooth transition to the position of Region VI Secretary the following year, beginning January 1.
The Treasurer serves Region VI for a period of two years, beginning January 1 of the year following election, and shall report to the Region VI Chair. The Treasurer shall be responsible for maintaining the financial records of the region including the collection, depositing and disbursing regional funds, preparing the region's annual budget for the incoming Treasurer, and making appropriate reports at regional meetings. The budget period will coincide with the Regional Chair's term of office (January 1 through December 31). The Treasurer shall also be responsible for the preparation of the annual financial reports and submission to the NCURA National office, as well as for assisting with Regional Meeting logistics.
The Treasurer shall confer with the Regional Chair and Regional Advisory Committee about the investment of funds when applicable, and the development or modification of fiscal policies and plans. The Treasurer will follow the national guidelines as outlined in the Regional Treasurer's Quick Financial Handbook.
The Treasurer-Elect shall serve the Region for one year beginning January 1 of the year following election, and shall report to the Regional Treasurer. The Treasurer-Elect shall assist the Regional Treasurer, as requested, in fulfilling his/her responsibilities so as to ensure continuity and a smooth transition to the position of Region VI Treasurer the following year, beginning January 1.
Regional Advisory Committee Member
The Advisory Committee shall consist of eleven members in good standing of the Region. The Regional Chair shall serve as Chair of the Advisory Committee. The Committee shall advise the chair on regional business, develop strategies for regional activities, evaluate regional issues, and serve as a general sounding board for the chair and the membership. Every year, one member will be elected by the Region membership and one member will be appointed by the Region Chair. All members will serve two-year terms beginning January 1 of the year following election. Members are eligible for reappointment or re-election to successive terms without restriction. If an elected member is unable to complete the full term of office, the Chair may appoint a member for the remainder of the term, with the concurrence of a majority of the Advisory Committee.
National Board of Director’s member
Serves as a member of the Board of Directors, the primary governing body of NCURA, for a period of two years beginning January 1 of the year following the election. The National Board of Directors actively supports the mission and goals of the entire organization by controlling and directing the affairs of NCURA and determining its policies. Responsibilities in this position include: Review of all minutes, reports, special studies, petitions, and other documents brought before or provided to the Board. Participation in special non-routine Board working groups as needed. Liaison with Board appointed Task Forces as assigned. Design, deliberate and approve new policies and changes to existing policies as appropriate for the mission of the Council. Acts as a Liaison to the Region VI Advisory Committee and as such be responsible for reporting on activities or other issues that impact the Region.
Website for position descriptions: https://ncuraregionvi.org/bylaws.aspx
CALL FOR APPLICATIONS – NCURA REGION VI TRAVEL AWARDS FOR THE 2018 NCURA ANNUAL MEETING, WASHINGTON, DC
Applications for a Region VI travel award for the 2018 NCURA Annual Meeting are now being accepted. Region VI will be supporting up to two (2) travel awards of $800 to offset the cost of attendance at the NCURA Annual Meeting, to be held August 5-8, 2018, in Washington, DC. Each award is intended to assist with the travel costs associated with meeting attendance.
The deadline for receipt of applications and nominations is Friday, May 18, 2018.
- Applicants must be research administrators from within the Region VI geographic area (Alaska, California, Guam, Hawaii, Nevada, Northern Marianas Islands, Oregon, Samoa, and Washington). Applicants need not be current members of NCURA in order to apply for or to be awarded a Region VI Travel Award.
- Applicants must not have previously attended an NCURA-sponsored meeting or conference. Participation in NCURA training courses (e.g. Fundamentals of Sponsored Projects Administration Workshop) or NCURA web seminars does not preclude eligibility.
- Applications and support letters must demonstrate both the potential benefit of the award and the individual/institutional need for travel assistance.
- The application and/or the support letter(s) must demonstrate that the applicant has secured their manager or supervisor's approval to attend the meeting.
- Should the cost of attendance exceed the amount of the award, the application and/or the support letter(s) must confirm that the awardee or the awardee’s home institution will cover the balance.
How to Apply:
Applications must be completed and submitted online via the NCURA Region VI Travel Award application form located at: https://goo.gl/forms/SHvO3VGRVi8hcUCe2
The individual applying for the Travel Award is expected to complete and submit the application form. The application must be accompanied by at least one letter of support and the applicant’s résumé (no more than two pages). At least one letter of support must be provided by someone at the nominee's institution, ideally a supervisor or someone who can authorize meeting attendance.
Applicants will need to complete the travel award application form and separately submit their resume and letter(s) of support as attachments via e-mail to NCURAregionVI@gmail.com.
Selection of the awardees will be determined by the Region VI Awards Committee. The Committee's decisions will be final. Selection criteria used by the Committee include:
- Benefit to applicant of attendance (specific educational/training/professional development needs of applicant that can be met through attendance at meeting)
- Candidate's contribution to his/her organization, and ability to add value to organization if able to attend the meeting.
- Relevant experience of the candidate
- Strength and applicability of support letter(s). (Please note that specificity to the applicant is encouraged, and template support letters are discouraged.)
- Reasons why the applicant's institution could not support the applicant's attendance at the meeting in the absence of a travel award.
The travel awards for the 2018 Annual Meeting are expected to be announced in time for award recipients to register at the Early-Bird Registration rate.
Link to Announcement Archive